Operational intelligence for contractors who have outgrown their systems.
General contractors, specialty trades, and construction managers running $5M–$200M+ in annual revenue. We diagnose where margin is leaking — in estimating, change orders, job costing, crew reporting, and subcontractor coordination — and install the systems to stop it.
Five operational gaps costing you six figures a year.
Estimating Gaps
Your bids are based on last year’s numbers and gut feel. Material escalation gets missed. Labor productivity assumptions go unchecked. There is no feedback loop from actuals to estimates — so the same pricing errors repeat job after job. A 3% estimating miss on a $2M project is $60,000 gone before the first footer is poured.
Change Orders Falling Through
The field logs the change. The PM acknowledges it. But somewhere between the job trailer and the invoice, it never gets billed. Most GCs we audit are losing $50K–$150K per year in change orders that were documented but never invoiced. The work happened. The money did not.
Job Costing by Spreadsheet
Your PMs spend 10–15 hours a week reconciling job costs across three platforms that do not talk to each other. Estimating lives in one system. Project management in another. Accounting in a third. The real margin on any given job is a mystery until close-out — and by then it is a write-off, not a correction.
Crew Reporting Gaps
Field hours hit payroll but not job costing. Superintendents track production in their heads, not in a system. You cannot see labor productivity by crew, by phase, or by job in real time. The data exists — it is just trapped in text messages, paper timesheets, and someone’s memory.
Subcontractor Coordination Breakdown
RFIs stack up. Submittals miss deadlines. Schedule changes get communicated by phone call and forgotten by Friday. Every coordination failure between your team and your subs costs time, money, and margin. The problem is not the people — it is the absence of a system connecting them.
$150K–$500K+
recoverable annual margin per engagement
47%
reduction in estimating errors after system install
12 hrs/week
reclaimed per project manager through automation
3 weeks
from diagnostic kickoff to first actionable finding
Built for construction operations.
We work with general contractors, specialty trades, and construction managers. We understand project accounting, AIA billing, subcontractor coordination, estimating workflows, and the gap between the field and the office.
General Contractors
Multi-project GCs running $5M–$200M+ who need visibility across active jobs. You have estimators, PMs, supers, and an office team — but no system connecting their work. We install the intelligence layer that ties estimating to project management to accounting, so you see real margin before close-out, not after.
Specialty Trade Contractors
Electrical, mechanical, plumbing, concrete, steel, and civil firms scaling past $5M who are hitting operational walls. Estimating bottlenecks. PM overload. Job costing scattered across tools that do not connect. You built the crew and the reputation. We build the systems to match.
Construction Managers
Owner’s reps and CM firms managing complex builds with multiple primes and tight reporting requirements. You need clean project controls, subcontractor coordination systems, and reporting that your clients trust. We build it and keep it running.
“We knew margin was leaking. We could feel it in the gap between what we bid and what we kept. Margintellect ran a three-week diagnostic and identified $340K in annual losses from estimating gaps and unbilled change orders. The systems they installed paid for themselves in the first quarter.”
President
Commercial General Contractor · $18M annual revenue
From diagnostic to installed intelligence in 90 days.
Discovery Call
30 min
We talk about your company, your pain points, and your current systems. No pitch. No slide deck. Just a straight conversation about where margin might be leaking and whether the diagnostic is the right next step.
Operational Diagnostic
2–3 weeks
We interview your team — owners, PMs, estimators, office staff. We map your processes, audit your tools, and quantify where money is disappearing. You get a written report with prioritized findings, each tied to a dollar amount, and a 90-minute executive debrief.
Systems Installation
6–12 weeks
We build the systems the diagnostic identified. Automations, dashboards, integrations, workflows, SOPs — configured to your tools and how your team actually works. Delivered in phases. Quick wins in the first two weeks.
Ongoing Optimization
Monthly
We stay and manage. Monthly reviews. System tuning. New automations as your business evolves and your project load shifts. The intelligence layer keeps getting sharper.
Your projects make money. Your operations should too.
Talk to us about where your margin is going. Fifteen minutes. No sales pitch. Just an honest look at the numbers.